Va travel policy for employees. Build Your Career; Education.
Va travel policy for employees SECTION I: CLAIMANT'S IDENTIFICATION INFORMATION (VR&E) services may be reimbursed for travel VA FORM Page 4. It is applicable to most VA employees, except for the following: a. 0108 Policy Approval. Virtual employees may be granted WSL if they are unable to safely travel to Department of Veterans Affairs January 2013 Local Travel Volume XIV – Chapter 7 6 authorization prior to travel, the employee’s supervisor may approve a specific authorization for reimbursement of travel expenses after travel has been completed. There will be at a minimum, an employee on duty on the premises, or residing at the pro-gram and available for emergencies, 24 hours a day, 7 days a week. return to top . COMPENSATORY TIME OFF IN LIEU OF OVERTIME PAY FOR SCHEDULE C EMPLOYEES . In scheduling hours and tours of duty for VA employees, primary consideration will be given to Is this website or content helpful? Please let us know. Donor – Reference definition of Non-Federal Source. Box 5210, Janesville, WI 53547-5210. As per VA Financial Policies and Procedures Manual on Local Travel, Volume XIV, Chapter 7, 070501, part B “Approval for Local Travel,” VA will determine the local travel area in consideration of the normal commuting area of the conference. VA processes several different types of invoices and requests for payment (e. This chapter establishes VA's financial policies and procedures regarding traveling under special circumstances. It is Veterans Health Administration (VHA) policy that the Secretary of Veterans Affairs, the Under Secretary for Health or the Department of Veterans Affairs (VA) Central Office (VACO) General Post Funds (GPF) Review Committee must authorize the use of funds in the GPF 8180G account for VA medical facilities or activities. § 1104(b) requires the President’s Budget to present obligations by object class. Our Recent. Staff inter- follow VA travel policy and Federal Travel Regulations for official travel. POLICIES AND PROCEDURES. This policy will not go into effect for bargaining unit employees until VA 0202 POLICIES . Chapter 03 – Transportation Expenses. Use Ask VA for questions related to services and benefits. 020201 AUTHORITY FOR USE OF TRAVEL CHARGE CARD. A signed copy of this policy is available in the President’s Office. We recognize relocation can be a very stressful event for employees and their families. The VA leave program for employees shall be administered fairly and uniformly within the meaning of the provisions of this directive and VA Handbook 5011. There is no limitation on the amount of compensatory time off for travel an employee may earn. Use this VA travel reimbursement form when you want to ask VA to pay for transportation expenses related to your care. For example, if VA pays an employee who constructs a building, the obligations will be classified for Department of Veterans Affairs §70. AUG 2022 28-0968. Cody, GSBCA 13701-RELO, 97-1 BCA ¶ 28,694 (1996) n. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. you can travel any distance on AA. Under the PHE, VA extended the deadline for Veterans and caregivers to apply for travel reimbursement for mileage and other travel expenses to and from approved health care appointments. Any VA employee The information here on timekeeping, tours of duty, telework, and travel primarily apply to VA employees. 31 U. VA will use both the official station defined local area and the employee’s residence to determine if travel VA employees will use VA’s travel system, either the OBT or TMC, to select air fares that will adequately provide the necessary transportation to meet VA’s mission. A career at VA can offer the quality of work life balance you crave. , 7401 Veterans' Benefits; 5. ÐÏ à¡± á> þÿ ` c þÿÿÿ ADVANCE REVIEW OF OFFER TO DONATE SUPPORT FOR OFFICIAL TRAVEL NOTE: This VA Form 0893 is to be used to accept a gift of travel from a non-federal source under 31 U. Per the Tax Cuts and Jobs Act signed into law on 12/22/17, all PCS relocation expenses paid to the employee or on behalf of the employee is considered taxable income to the employee and Relocation entitlements are authorized in accordan ce with the Federal Travel Regulations (FTR) and VA Travel Policy. This is anonymous and not stored. (b) All VHA policy is recertified or rescinded on a 5-year cycle. ] Consideration should be given to the fact that VA provides office space, VHA-sponsored travel and official employee leave for VHA travel. Logon to Life Insurance Online Policy Access. Conference – A meeting, retreat, seminar, symposium, or event involving travel for attendees either locally or on Temporary Duty (TDY) This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding the issuance and use of a Government travel card individually. Travelers are authorized certain Under 5 U. Department of Veterans Affairs March 2021 Miscellaneous Travel Expenses Volume XIV – Chapter 4 GSA City Pair Program GSA City Pair Program/Baggage Allowance GSA Per Diem Rates Inspector General Act of 1978, Public Law [P. E. 1. Travel Authorization. , John J. It is VA policy to manage and operate the vehicle fleet in an effective, If your VA health care provider decides that you need to travel to another VA facility for care, we'll reimburse the cost of travel to that facility. July 18, 2022 VHA DIRECTIVE 1400. 2. 112(g) and (j). 010510 Violations of Policy. Department of Veterans Affairs Enterprise Governance Structure and Process PDF: 05/14/2019 Directives: 0215 DEPSECVA - USASOKO Authority for Travel and Conferences PDF: 09/02/2021 Delegations of Authority: 09032021: DOA SECVA - USH Appointment to Joint Biomedical Lab Clinical Science Research and Dev Service Employee Benefits (Policy To revise Department of Veterans Affairs (VA) policy regarding pay administration. , smartphones and tablets) used by VA employees and contractors to access the Department’s information resources. Your Name Your Email Phone How we can help? Our Way. ; Mileage reimbursement rates Reimbursement rates for the use of your own vehicle while on official government travel. The mileage rates are different for Veterans and VA employees, according to law. The FTP provide end to end automation and foreign travel approval management for the travel logistics users are all current or former VA employees that requested approval for This is a new policy chapter on employee CBAs, adding policy on beneficiary CBA A/OPC responsibilities. 6. a single leave year will lose two pay VA Form 3248CO, Separation Notice and Employee Debt Clearance (VACO) (VA intranet access only) 0107 Rescissions. CONNECT. Updated to reflect current CBA travel card program management requirements including use of an FSC approved CBA reconciliation process For employee travel, VA’s travel system has been configured to assign “CBA” as the payment method For Employees. SUMMARY OF MAJOR CHANGES: This revised VHA directive outlines the policy and standards for the beneficiary travel program at VA medical facilities. 5544(a), relating to overtime. POLICY. The VA Form 5-3918 will be forwarded to the VA PCS Travel Section in Austin by HR, to assign a Travel Authority number for the traveler. to 4:30 p. 1 Employee Transportation Benefits; 6. VHA Financial Policy Volume VIII Chapter 2 Bene Travel, Department of Treasury Fiscal Service 31 CFR Part 208 requires beneficiary travel reimbursements paid to the Veteran must be done through Electronic Funds Transfer (EFT VA employees? The current mileage reimbursement rate is 41. App OPM Guidance on Reasonable Accommodation VA Financial Policy, Volume XIV Travel 0407 Rescissions %PDF-1. VA FORM JUN 2024. (c) All VA medical facility policy is referred to as “medical center policy” or MCP. OHSU Travel Desk Corporate Financial Services Mail Code: ADP OHSU ADP Room 220 2525 SW First Portland, OR 97201 The DEMPS Volunteers (Full-time VHA employee) VAMC DEMPS Coordinator; DEMPS VAMC Facility Support Staff (Fiscal, Payroll, and Travel) DEMPS VISN Points of Contact; DEMPS National Program Manager; VHA MOBILE DEVICE SECURITY POLICY. Per diem rates look-up Allowances for lodging, meal and incidental costs while on official government travel. May 20, 2024. Note for All VA Employees: Please reference the Authorization for VHA travel Memo (June 2021) by the Acting Under Secretary for Health, Richard A. The primary forms for completing employee travel are travel authorizations and vouchers. Questions concerning this Employees & Contractors. , travel notices); Appropriate documents to support all travel expenses (VA employees/contractors). §4111 and does NOT replace a travel VA employees may only receive cash or check payable to employee if donor is a tax-exempt 501(c)(3) corporation VA travel pay reimbursement rule change For reference, you can review the policy that governs how this impacts beneficiary travel at 42 USC 1320b5(g)(1) and 38 CFR Part 70, subpart A. temporary duty travel (TDY). Employees can also report misuse directly to the OIG. Non-VA health facility. Department of Veterans Affairs VA HANDBOOK 5011/34 Washington, DC 20420 Transmittal Sheet October 25, 2019 policy. See Volume XIV, Chapter 4 – Miscellaneous Travel, and the Federal Department of Veterans Affairs VHA DIRECTIVE 1695(1) Veterans Health Administration Transmittal Sheet Washington, DC 20420 September 18, 2019 VA facilities, and travel to and from other locations. Om icron variant. Officials delegated to approve employee travel, and supervisors of employees performing the travel are required to: a. This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding employee debt collection. 6504(a)) The Veterans Health Administration (VHA) currently pays 41. Department of Veterans Affairs July 2020 International Travel Volume XIV Chapter 6 Reason for Effective Section Revision Office Change Date Added foreign travel requires an official duty Office of status; authorized General absence is not an official Counsel duty status; Approving guidance; Officials are required to Leadership 060504 Approval OFP ensure employees change; July Employees & Contractors. These documents ÐÏ à¡± á> þÿ ` c þÿÿÿ Employment (VR&E) Intake Center, Department of Veterans Affairs, P. For the next 60 days, only mission critical VHA travel is TRAVEL EXPENSES VA DATE STAMP (DO NOT WRITE IN THIS SPACE) OMB Approved No. : Human Resources Office to contact for clarifications: Human Resources. Core work hours will be 9:00 a. the VA policy on excusing employees from duty for weather and emergency situations. Individual rates apply to about 300 non-standard areas (NSAs). for advanced approval requirements due to COVID restrictions as well as the COVID-19: Travel Update for Veterans Health Administration (VHA) Staff (August 2021) by the Employee must electronically sign the VA Form 5-3918 via the PCS Travel Portal. § 406 (Inspector General Act of 1978 – Public Law 95-452), VA Office of Inspector General (VA OIG) employees will adhere to travel directives, policies, procedures, and guidance provided by VA OIG. VA Handbook 5011, Hours of Duty & Leave, dated April 15, 2002 h. 11 . VA will reimburse the employee the cost of baggage fees, when necessary, for official travel and supported by an appropriate receipt (refer to Volume ÐÏ à¡± á> þÿ ` c þÿÿÿ Ensuring all travel is approved consistent with FTR, VA travel policy, and any other Department-specific guidance (e. com (770) 813-9895 (770) 814-6838 Among its responsibilities, OFP’s Travel Policy staff. Page 1. Supervisors will respond to employee requests for compensatory time off for travel for time spent in a travel status away from the employee’s official duty station when the travel time is not otherwise compensable as hours of ÐÏ à¡± á> þÿ : = þÿÿÿ7 8 9 The policy will return to its 30-day submission requirement beginning June 9 for all locations including the Montana VA. m. REASON FOR ISSUE: This Veterans Health Administration (VHA) directive provides information on the Department of Veterans Affairs (VA) beneficiary travel program. Department of Veterans Affairs September 2010 Fiscal Procedures for Travel Savings Award Program Volume III – Chapter 3 Employees who use, for official VA travel, a free coach class ticket with promotional travel benefits, such as frequent flyer miles or free nights, using hotel This chapter establishes the Department of Veterans Affairs’ (VA) policies for the proper use of VA Form 1358, Obligation or Change in Obligation. Can mileage reimbursement or special mode transportation be withheld from a BT-eligible Veteran? b) Symptomatic Employees with Travel-related or Confirmed Community COVID-19 Exposure 1. This chapter establishes the Department of Veterans Affairs (VA) financial policies and procedures regarding miscellaneous travel expenses. Department of Veterans Affairs | 810 Vermont Avenue, NW Washington DC 20420. 5 cents per mile, subject to appropriate deductibles. 5 cents ($0. References. Travel expenses may be paid by the employee and then reimbursed upon submission of completed required paperwork VA Handbook 5015/1, Employee Learning and Professional Development, dated June 25, 2010. o. The A/OPC oversees the VA employees traveling on official business have a responsibility to exercise the same care in incurring expenses that a prudent person would exercise when traveling on personal business; Travelers will be VA’s robust financial policy library includes policies on such topics as, budget cycles, appropriations, funds control, financial reporting, cash management, payroll, travel, government purchase cards, grants, debt employee, the official worksite is the worksite to which the supervisor and employee agreed (e. Last updated January 07, 2025. § 406 (Inspector General Act of 1978 – Public Law 95-452), VA Office of Inspector General (VA OIG) employees shall adhere to travel Directives, policies, procedures, and guidance provided by the VA OIG. As published: The revised directive removes the extensive information about transfer and eligibility for travel that is not applicable to the clinical Tracking; VA Directive 5021, Employee/Management Relations; 5 U. Non-DOE Employee Travel Voucher Form for Travel after January 1, 2023 (XLS) Certificate of Coverage for Enterprise Cars Used Out-of-State (PDF) GSA Lodging and Meals Rates. Some VA facilities have their own travel policies that supplement the department’s travel policy. ] 95-452; 5 U. expenditure transfers against 101 VA Corporate Training (VALU) cost center. Veterans Crisis Line: Call: 988 (Press 1) U. (5 U. 2 Motor Pool and City Vehicle Usage; 6. On January 27, 2022, this policy, VHA Directive 1193. For FLSA-exempt employees, the crediting of travel time as hours of work is governed under title 5 rules-in particular, 5 U. PVARF Travel Policy and Forms. According to VA Travel Policy Local Travel Chapter 7, local travel is defined as travel within a 50 mile radius of the participant’s duty station or the geographic boundaries as defined by the station. Thank you for using the Veteran Portal to submit your travel claim to the Beneficiary Travel Self Service System (BTSSS). Purchase and hire employees; however, they are subject to the provisions of 5 U. If you are a VA employee seeking reimbursement from PVARF for travel related to your research or education programs, prior approval is required using the VA Form 0893. VA Travel Forms Travel Process Flow Chart Fax: 503/ 402-2866. Lodging sites must accept the VA government rates and VA travel card. VA Financial Policy Volume XV Chapter 1A approved April 14, 2022. VA Financial Policy Volume XIV Travel Chapter 6, International Travel, dated July 13, 2020. Approved travel includes: • Travel to an alternate work location if it exceeds the employee’s normal commuting distance. 5 Employee Rideshare; 6. Department of Veterans Affairs VA HANDBOOK 5011/36 Washington, DC 20420 Transmittal Sheet December 15, 2021 Work which is characterized by routine and regular travel to at a VA facility other than the facility that hired the employee. The VA Policy Library provides comprehensive policies and guidelines for various aspects of Veterans Affairs. • After OT/CT is completed, the supervisor will Work with your Travel Coordinator, as assigned, to identify the type of lodging that best suits your needs in accordance with VA travel regulations. All gifts 0301 Overview. 01, reinstated and updated VHA Employees of VA documentation that would assist with timely approval routing as outlined a VA travel policy. g. The rules on travel hours of work depend on whether an employee is covered by or exempt from the Fair Labor Standards Act (FLSA). the conference complies with VHA policy for attendance; employee attendance at the conference supports VA and VHA goals; and supporting attendance by a VA employee is an appropriate expenditure of funds. Explains the process for arranging transportation services and how services are permanent employees, using appropriate nationally Veterans, caregivers, and beneficiaries who are eligible for reimbursement of mileage and other travel expenses to and from approved health care appointments can now enter claims in the Beneficiary Travel Self-Service System (BTSSS). VA will provide a qualified bicycle commuting subsidy toward reasonable bicycle expenses to participants regularly using a non-motorized bicycle for a substantial (50% or greater) portion of travel between their residence and the worksite. It is the policy of [Company Name] to reimburse staff for reasonable and necessary expenses incurred during approved work-related travel. Employees participating in a screening testing program are not limited in their This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding appropriate use of VA funds for awards, ceremonies and events, food or refreshments, gifts or mementos. County Administration 6489 Main Street, Building Two Gloucester, VA 23061 Phone: 804-693-4042 Hours: Monday through Friday 8 a. 3) The employee cannot officially represent the VA while on AA, as AA is not an official Employee must electronically sign the VA Form 5-3918 via the PCS Travel Portal. Lodging Rates; Meals and Incidental (M&IE) Rates Veterans Affairs (VA) policy on the establishment of duty schedules and the administration of leave systems within VA. ] (2) Employees Providing "Critical" Services. Employee must electronically sign the VA Form 5-3918 via the PCS Travel Portal. Appendix A: Timekeeping and Payroll Records Audits Virtual employees are employees who report to a VA worksite different than their parent station. Employee travel, including local travel or travel-related expenses. Compensatory Time for Travel. B. • Travel when an employee goes home as scheduled, and is requiredto return to work before his/her next regularly scheduled shift . 3. M&IE This chapter establishes the Department of Veterans Affairs (VA) financial policies and procedures relating to employee hours of duty and leave benefits as they relate to payroll activities. VA travel pay reimbursement through the Beneficiary Travel program pays Veterans back for mileage and other travel expenses to and from 0903 Definitions. Instructions for requests for paid relocation differ by VA Administration and Staff Office, HR offices must refer to the VA Financial Services Center (FSC) Direct Permanent Change of Station This chapter establishes the Department of Veterans Affairs (VA) financial policies and procedures regarding the authorization and payment of transportation expenses for official travel. VA FORM AUG 2022. Local Travel will not be funded by VALU. We only reimburse you for travel to receive non-VA care that we’ve approved in advance, except in certain emergency situations. , vendor, Veteran benefit, employee travel, salary payments, and other miscellaneous payments, etc. TRAVEL POLICY Approved January 12, 2021 Predicated upon adequate funding, the City of Bristol, Virginia may reimburse employees traveling on pre-approved, official City business for reasonable and necessary expenses incurred. 3 Ticketing of City Vehicles; 6. Talent Management System (TMS) (Registration Required) We provide VA with centralized TDY travel program management, operational support, and frontline customer service for 150,000 E-Gov Travel Service (ETS) end-users across the Department encompassing travelers, arrangers, travel administrators This directive revises policies and responsibilities for implementation of the Department Vehicle Fleet Management Program. Further, travelers and travel planners must seek ways to reduce the cost of travel. IPA and WOC employees should contact their outside employer to determine what is required by their institution's applicable policies. Last Modified: January 19, 2024 1:22pm. (d) Mandatory use of standardized templates for local standard operating procedures (SOPs) and MCPs. Our Info mytravel@duluthtravel. 5542(b)(2) and 5544(a)(3) and 5 CFR 550. Eligible VA employees may earn compensatory Such officials may be the employee’s supervisor, another management official, a member of the human resources employee relations staff, or the Transit Manager at that facility. ÐÏ à¡± á> þÿ : = þÿÿÿ7 8 9 ÐÏ à¡± á> þÿ ƒ † þÿÿÿ VA Financial Policy; VA Acquisition Regulation (VAAR) VHA Publications . Complete travel training offered in the Training Management System (TMS) or other similar travel training offered outside of TMS. It is not an official VA Employee . D. VA’s policy is to encourage the use of alternative workplace arrangements. RESCISSIONS: None. Forfeiture. Department of Veterans Affairs VA NOTICE 22-06 Washington, DC 20420 April 22, 2022 2 VA employees who travel on official business shall comply with applicable VA testing requirements. This reimbursement is based on the fastest and shortest route from home to the closest VA or authorized non-VA medical facility. protocols as required in VA policy. to 3:30 p. Employees in local The Department of Veterans Affairs (VA) defines local travel as travel within an established local radius or a 50-mile radius of an employee's official duty station (ODS) Within 30 days of the date of this memo, non-bargaining unit employees must adhere to this policy. In accordance with VA policy, an employee who is on CWS may not also be on a flexible work schedule. 11. § 2105, Employee; Title 38 U. Talent Management System (TMS) VA Learning University (VALU) Payment of Beneficiary Travel. We may pay for these costs: Assists customers in entering requests for supervisory and SES approval for temporary duty travel (TOY) in compliance with VA travel policy. h. Department of Veterans Affairs established 1-800-MyVA411 (1-800-698-2411) to help Veterans, their family members, The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. Additional requirements pertain to foreign travel for VA-paid employees. This guidance reflects the impact of the COVID-19 delta and omicron variants in the United States. PURPOSE. The type, amount, and nature of these benefits are dependent on the D. RCEs must complete, sign, and submit the below post-conference forms for VA sponsored and co-sponsored conferences with Get VA Form 10-3542, Veteran/Beneficiary Claim for Reimbursement of Travel Expenses. a. A-1 . O. Find out if you’re eligible and how to file a claim. There are certain critical VA operations employees’ inability to safely travel to or perform work due to severe weather or Employees must also comply with their agency's policies and procedures for scheduling and using earned compensatory time off for travel. 01(1) Veterans Health Administration Transmittal Sheet 2021, until January 26, 2022, the controlling policy for vaccination for VHA HCP was VA Notice 22-01, which updated VA Handbook 5019. , travel notices); Minimizing travel costs; follow VA travel policy and Federal Travel Regulations for official travel. This chapter establishes VA's financial policy regarding the administration of VA travel and travel-related activities. 2900-0830 Respondent Burden: 15 minutes Department of Veterans Affairs, P. , the employee’s residence) for location-based pay entitlements and travel. If VA is NOT paying for the travel, then . Military leave will be prorated for permanent part-time employees on the number of hours in the employee's regularly scheduled pay period. 28-0968. Department of Veterans Affairs VHA DIRECTIVE 1193. Actual Expense – The cost paid for lodging or meals incurred. 6 %âãÏÓ 502 0 obj > endobj 520 0 obj >/Filter/FlateDecode/ID[05284A627BEEEF4281EBE4F61D0EB226>]/Index[502 36]/Info 501 0 R/Length 101/Prev 1769545/Root 503 o establish a policy under which eligible employees may be authorized to telework (5 U. . Logon to Benefits Integration Platform (BIP) U. If you or someone you know is in crisis, do not use this form, but connect with the Veterans Crisis Line — Call 988 and press 1 or visit This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding the review and certification of invoices and payments. ] l. ) and all are regulation that implements statutory requirements and Executive Branch policies for travel by Federal civilian employees and others authorized to travel at Government expense (41 Code of Federal Regulations (CFR), Chapters 300 through 304). It establishes the framework Guidance on the policy for payment of travel expenses from non-federal sources is contained in 41 CFR chapter 304 as well as VA policy MP-1, part II, chapter 2 The VA Travel Policy, Financial Policy Volume XIV, In addition, neither erroneous advice given by a Government employee nor erroneous travel orders can create a right to reimbursement in excess of statutory and regulatory entitlements. A standard rate applies to most of CONUS. SUMMARY OF CHANGES: a. 5 n. Logon to Million Veteran Program (MVP) Logon to My HealtheVet (MHV) I am a VA Employee or Authorized Contractor Logon to AVA. Travel. Employees should speak with their finance office to determine reimbursement eligibility. The entitlements will help lessen some of the financial burden of relocating, but the reimbursements will not necessarily cover 100% of the expenses the employee may incur. We value your business and will work to find the right travel solutions to suit your needs. Field Facility Directors and the Associate Deputy Assistant Secretary for Financial 0703 Definitions. VHA Financial Policy Volume VIII Chapter 2 Bene Travel, Department of Treasury Fiscal Service 31 CFR Part 208 requires beneficiary travel reimbursements paid to the Veteran must be done through Electronic Funds Transfer (EFT The VA Travel Policy, Financial Policy Volume XIV, Chapter 8, further defines the specific rules for PCS VA relocations. Purpose: To ensure that the college is in compliance with the Fair Labor Standards Act (FLSA) when compensating employees for travel GSA establishes the rates that federal agencies use to reimburse their employees for lodging and meals and incidental expenses incurred while on official travel within the continental United States (CONUS). Compliance with this policy is a requirement . The TBBP is available to all qualified VA employees (see VA Handbook 0634 paragraph 5e). 1). Earn and retain our customers’ business and trust by maintaining a superior level of customer care. Featured Topics. Whether you're an employer setting policies or an employee navigating the reimbursement process, staying informed ensures fairness and transparency. Depending on your location, you may choose from hotels, extended stay suites, or one-bedroom apartments/corporate housing. The chapter implements and supplements those portions VA travel pay reimbursement pays eligible Veterans and caregivers back for mileage and other travel expenses to and from approved health care appointments. ÐÏ à¡± á> þÿ g j þÿÿÿd e f Travel Regulations for Travel as of July 2019 (PDF) Travel Forms. Upon completion of the initial “VA Online Travel Card Training”, employees applying for an IBA are required to read and initial all statements on VA Form 0933A, Statement of Department of Veterans Affairs Washington, DC 20420 VA NOTICE 22-03 December 10, 2021 1 . VA-paid staff are assigned a Tour of Duty to specify when they are expected to be available for work. Federal employees and agencies may use the FTR as a reference to ensure official travel and relocation is conducted in a responsible and cost effective manner. For instance, the U. Making your relocation a success is our goal, and we are committed to providing you world class customer service during your move. Please do not provide personal information — it will not be acted upon. 6 Anti-Idling Policy: Vehicles & Equipment; 6. limit. Such individuals may also participate in telework, but they are not remote workers. 06 3 l. Policy Number: III-15 Last Reviewed: April 16, 2019 Responsible Dept. OREGON HEALTH & SCIENCE UNIVERSITY. Creates and/or reviews travel authorizations in the travel management system, outlining the entitlements for each employee and ensuring that all required supporting documentation is attached. g. Department of Veterans Affairs offers travel pay reimbursement to eligible veterans and caregivers for travel expenses related to approved health care appointments. 4 Travel Policy; 6. Management officials will report allegations to the Office of the Inspector General (OIG). See VA Handbook 5007, Chapter 9, Part III for guidance on official worksite determinations for pay purposes. Written or electronic permission to travel on authorized 0203 Definitions. Available fares will be selected in the following order: employee, the official worksite is the worksite to which the supervisor and employee agreed (e. § 406 (Inspector General Act of 1978 – Public Law 95-452), Office of Inspector General (VA OIG) employees will adhere to travel directives, policies, procedures, and guidance of the VA OIG. The VA Travel Policy, Financial Policy Volume XIV, Chapter 8, further defines the specific rules for PCS VA relocations. File not found. In addition to providing our employees with enough paid time off to enjoy their home life and feel properly refreshed when they're on the job, Employees & Contractors. This OCHCO Bulletin serves as a reminder to Human Resources (HR) offices regarding . DEPARTMENT OF VETERANS AFFAIRS ILLIANA HEALTH CARE SYSTEM 1900 East Main Street Danville, IL 61832 MCM Number: 05-07 Expiration Date: 10/2020 POLICY: All employees of the VA Illiana Health Care System will carry out their responsibilities by conducting themselves in a manner exhibiting honesty, integrity, Under 5 U. A. Appeals of denied expenses or requests for exceptions to the PAVIR Travel Policy must be submitted via email to the Chief Executive Officer. Employee will inform EOH (407-631-2831 OR 407-631-2848) that they have had a community or travel-related exposure. Weather and safety leave may be authorized in accordance with VA Handbook 5011, Part document applies to all VA employees, contractors, patients and visitors in VA’s buildings and on VA’s lands. K. February 16, 2011 VHA HANDBOOK 1400. This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding payroll records for leave and work schedules. NOTE: You may complete the form online or by hand. If completing by hand, print neatly and legibly in ink, and Exclusive travel discounts for Military & First Responders on hotels, rental cars, cruises, tours and more. however, in limited emergency or unforeseeable circumstances, the employee may request approval after travel has commenced. Chapter 01C – Government Convenience Checks 0201 Overview This chapter establishes the Department of Veterans Affairs’ (VA) Chapter 02B – Government Travel Card Centrally Billed Accounts. VHA Publications. Mandatory Use. Build Your Career; Education. 29 Employee Referral Incentive Policy Section VI: Vehicle & Travel Regulations. Regular and Recurring Telework Under 5 U. This chapter establishes the Department of Veterans Affairs’ (VA) financial policies relating to the use of budget object class (BOC) codes. Honoraria – Payments granted in recognition of a special service or distinguished achievement for which custom or propriety forbids any fixed business price such as an hourly rate. Employees participating in a screening testing program are not limited in their Work Life Benefits. Leave administration and work schedules are addressed in Human Resources (HR) policy with primary coverage found in VA Handbook 5011, Hours of Duty and Leave. 6502(a)(1)(A)) o while developing telework policies, consult with OPM as needed for policy guidance in various areas such as performance management, pay and leave, recruitment, and retention, etc. Tours of Duty. gov Mail Code: P4-FISCT PVAMC Bldg 16/ Rm 223. Call 988 (Press 1) 5. Employees may request [accommodation related to the] COVID-19 testing This chapter establishes VA's financial policies regarding VA’s Accounting Classification Structure. Stone, M. A per diem allowance covers lodging, meals and incidental expenses (M&IE). Agencies must communicate State travel policies, regulations and procedures to all The Permanent Change of Station (PCS) Travel Section is located at the VA Financial Services Center (FSC) in Austin, Texas. It provides guidance to comply with Federal vehicle fleet mandates and achieve internal goals while meeting mission requirements. When traveling in a foreign country on official business as an employee of the Federal Government, all travelers must enter and Overview. Agency/Organization Program Coordinator (A/OPC) – An appointed employee serving as the point of contact and administrator for an organization’s travel cards. Employees may be eligible for reimbursement for costs related to travel to and from a testing site, in accordance with the Federal Travel Regulations and VA travel policy. 415) per mile for approved, health-related travel. (e) All The Federal Travel Regulation summarizes the travel and relocation policy for all federal civilian employees and others authorized to travel at the government’s expense. Travelers are responsible for ensuring travel under special circumstances is performed in accordance with FTR and VA travel policy Department of Veterans Affairs Miscellaneous Travel Expenses September 2017 Volume XIV – Chapter 4 0401 OVERVIEW. Last updated July 16, 2022. Honoraria include payments or the value of a non-monetary gift for one or a series of appearances, speeches, or articles if the subject matter is directly related to the Relocation Allowances and VA Office of Management’s Travel Policy in VA Finance Policy, Volume XIV, Chapter 8. Department of Veterans Affairs | 810 Vermont Avenue, NW Washington DC 20420 For Employees. Time spent by an employee in a travel status away from his or her official duty station is considered as hours of employment for overtime pay or compensatory time This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding payroll payments. expenses if the travel meets one of the following conditions listed This chapter establishes the Department of Veterans Affairs (VA) financial policies and procedures regarding the approval and appropriate use of VA funds for awards, award travel. f. Employee should notify supervisor that they are unable to report for work and discuss telework/ leave options. Talent Management System (TMS) (Registration Required) We provide VA with centralized TDY travel program management, operational support, and frontline customer service for 150,000 E-Gov Travel Service (ETS) end-users across the Department encompassing travelers, arrangers, travel administrators This handbook is designed to aid VA employees at all levels in clarifying their roles and responsibilities for learning and professional development. b. Travel by an employee on official business, as authorized by an employee’s AO through a travel authorization. C. POLICY . ÐÏ à¡± á> þÿ ƒ † þÿÿÿ It is the policy of the Commonwealth of Virginia to limit travel costs to only those expenses that are necessary for providing essential services to the Commonwealth’s citizens. community with high rates of hepatitis A; U. PAGE 1. Major changes VA Employees: All travel by VA employees paid for by the PVARF must be pre-approved in accordance with the appropriate VAPORHCS policies. VA Employee Travel Management policies are always applicable. CERTIFIED BY: BY DIRECTION OF THE SECRETARY OF VETERANS AFFAIRS Distribution: Electronic Only ExecltW/e in Charge and Chief Information Officer for the Office of Information and Technology J~ldl~ 2. Talent Management System (TMS) VA Learning University (VALU) SimLearn; Recommended for those who travel to other countries or live in a U. Under VA travel policy, travelers normally must complete travel authorizations prior to travel. The term “conference” also applies to training activities that are considered to be 1 The OGC Advisory Opinion held that certain Title 38 employees may be A full-time employee working a 40-hour work week will accrue 120 hours (15 days x 8 hours) of military leave in a fiscal year, or the equivalent of three 40-hour workweeks. employees working onsite. 7 Use of Global Positioning System (GPS) Data Section VII VBA HR Policy Resources Portal Document Name: Overtime and Compensatory Time Standard Operating Procedure Original Creation Date: 05/19/2023 • Supervisor will send the approved VA Form 1098 to the employee. Get help from Veterans Crisis Line. VA-paid employees are responsible for complying with these requirements. Please refer to the Center for Disease Control & Prevention (CDC) for the most current information at . , travel, salary, health benefits), employees will be notified of their indebtedness by either VA or the Defense Finance and Accounting Service (DFAS). The purpose of this notice is to provide policy and guidance for administering compensatory time off in lieu of overtime pay for all Schedule C BENEFICIARY TRAVEL 1. PCS Travel Travel required as part of an employee's permanent relocation to a new official duty station, including house - hunting trips and en-route travel. Local transportation includes items such as metro fare cards, subway tokens, toll passes, and ferry tickets. REASON FOR ISSUE: To provide the policy for Department of Veterans Affairs (VA) to centrally manage and secure VA GFE mobile devices (e. Because the training is within the commuting area of the employee’s duty location, lodging, Authority for Excusing Employees from Duty for Weather and Emergency Situations. Agency management must communicate State travel policies, regulations and procedures to all employees and non-state employees who travel on State business and are reimbursed with state funds. Unless otherwise exempt, all VA employees regardless of grade, title or position, • Individuals traveling on invitational travel (non-VA employees); • Employees denied an IBA travel card by the contract bank are not eligible to obtain The policy will return to its 30-day submission requirement beginning June 9 for all locations including the Montana VA. Depending on the type of debt (e. All VA employee travel within a 50-mile radius of the employee’s residence is considered local travel (FTR § 301-11. Supervisor approval to enter a request into ACES serves as validation that the employee’s attendance is in compliance with VHA policy. Printer Travel Authorization & Reimbursement. Guidance on travel entitlements for telework employees can be found in Volume XIV, Chapter 7 – Local Travel, which establishes policy on when an employee is on local travel vs. Approving Official (AO) – A VA employee designated the authority to approve travel requests. Due to the rapidly evolving nature of the COVID-19 pandemic, this document is dynamic provides policy regarding the transfer of patients between Department of Veterans Affairs (VA) medical facilities and transfers between VA and non-VA medical facilities. PCS Counselor will counsel the employee and then complete and facilitate approval of the Travel Authority by the Approving Official. Box 5210, Janesville, WI, 53547-5210. Work with your Travel Coordinator, as assigned, to identify the type of lodging that best suits your needs in accordance with VA travel regulations. S. In order to access the BTSSS interface you must log in using: If you are a JAWS user, VA Burden Statement: An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information radius from the VA duty station is generally applied to travel for purposes of reimbursement calculations, this assumes the VA is paying for your travel, and AA would not be used. Additionally, agencies must ensure that all employee travel expenses conform to the State Travel Regulations. 2 professional staff and other personnel to carry out the policies and proce-dures of the program. VA will also work closely with the General Services Administration (GSA) and building owners to apply this framework at leased properties. §1353 or 5 U. VAPORHCS Employee Travel Vhapor-EmpTravel@va. APPENDIX A . L. This policy was approved by the VA Chief Financial Officers’ council on November 16, 2023. VA travel policy, and any other agency-specific guidance (e. residence to the employee’s standard County worksite. Employees compensated on a time basis are to be appointed on a full-time, part- made in accordance with applicable Federal Travel Regulations and VA Financial Policy.